Business Support and Administrative – Group Assistant

Description – Ensure Alignment to Selected Title

forms a variety of complex administrative functions for all levels of management including external business partners. Manages schedule(s), coordinates travel arrangements and processes business expenses. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support. Serves as the department/group contact. Completes special projects as assigned.

Typical task breakdown and rhythmInteraction level with teamChance for flex hours or remoteChance for extension later

Typical task breakdown and rhythm Possible backup Calendaring for the Director(s) of the team. When needed Scheduling travel for the director and completing all logistics pertaining to this travel. Purchasing equipment, services, and supplies, creating purchase orders, and processing invoices.        Assist with establishing equipment ordering and supply guidelines, ensuring the lowest cost/best quality options are chosen.     Acting as an interim approver on team expense reports, ensuring coding accuracy.     Organizing and planning off-sites and morale events.         Cross collaborating, planning, and support including All Hands, morale events, and other group meetings as needed.     Office set up and clean out for incoming and outgoing employees, interns, etc.

candidate Requirements

Years of experience required degrees or certifications requiredDisqualifiersBest vs. average performance indicators

Qualifications Effective written and verbal communications skills        Maintain the confidentiality of highly sensitive material with tact and professionalism               Desire to take on big challenges and the ability to see the big picture as well as the details               Ability to react with appropriate urgency to situations and request           Strong attention to detail with strong problem-solving and troubleshooting skills               Strong cross-team collaboration and organizational skills              Consistently demonstrate a can-do and customer service attitude           Collaborate on planning and support of all-up events including All Hands, morale events, and other events as needed.             Ability to lift and move standard office equipment (i.e. computers and peripherals)   Years of experience required 2+ years of experience, also working in customer service experience.  Degrees or certifications required experience over education