Executive Administrative Assistant -108732

Posted 3 years ago

Executive Administrative Assistant

• Location: Remote

• Estimated start date: ASAP

• Estimated end date: 3/21/2022  

• Daily schedule and OT estimate: Standard business hours M-F 7-3 PM PST, flexible but core needed (12-2 PM PST)- Global team

Job Description:

Provides highly complex administrative support for an executive as well as business groups/global regions. Prioritizes own time, high-level manager’s time, and managers direct’ time. Makes administrative decisions and requests on behalf of the high-level managers to provide complex calendar management. Proactively manages logistics for business group meetings/events. Uses diplomacy and professionalism to draft communications for a high-level manager. Manages team discretionary budget and headcount by using the advanced features of Microsoft products/tools. Develops a deep knowledge of the overall business group strategy, and acts as an information resource to the business group. Anticipates and removes administrative roadblocks and makes timely decisions across the business group. Directly resolves customer requests and hosts business guests. Skills: All qualifications of an Admin Assistant, plus 5-7 years executive support, working in a busy and dynamic organization. Writing skills: the ability to draft team-level communications. Must be very organized, with a strong ability to multi-task as well as be a strong communicator. Previous Microsoft experience required.

Typical Day in the Role:

  • Typical task breakdown and rhythm
  • Interaction level with team
  • Chance for flex hours or remote
  • Chance for extension later
  • Typical task breakdown and rhythm
  • Morale planning
  • Calendar management
  • Manage space in Redmond
  • Onboarding/offboarding new hires
  • Team of 100+ people
  • Headcount
  • Internal tools
  • Approve invoices/POs
  • Interaction level with team
  • High level of interaction with the team
  • Chance for flex hours or remote
  • Chance for extension later

Compelling Story & Candidate Value Proposition:

  • Competitive market comparison
  • What makes this role interesting?
  • Unique selling points
  • Value added or experience gained
  • Really great Admin team of 12.  People assist and are flexible as long as work is completed.  Global team allows for flexible work times.   Lots of events.

Candidate Requirements:

  • Years of experience required
  • Degrees or certifications required
  • Disqualifiers
  • Best vs. average
  • Performance indicators
  • Qualifications
  • Previous MSFT experience Calendaring
  • Draft email communications to team – Communication/writing skills
  • Multitasking
  • 5+ years of experience

Degrees or certifications required

Experience over education

Job Features

Job Category

Executive Administrative Assistant

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