Administrative assistant 2-104880

Job Description : 

forms a variety of complex administrative functions for all levels of management including external business partners. Manages schedule(s), coordinates travel arrangements and processes business expenses. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support. Serves as the department/group contact. Completes special projects as assigned.

Job Role

Typical task breakdown and rhythmInteraction level with team chance for flex hours or remote chance for extension later

Typical task breakdown and rhythm–Supports 2 directors of Program Management-Supporting calendaring-Booking travel when needed-Expenses-Teams of about 50 people-Team support-Procurement  Interaction level with team constant Chance for flex hours or remote expected to go into the office when/if re-enhance for extension later extension into FY22 possible, 18 months

Requirements:

Years of experience requiredDegrees or certifications requiredDisqualifiersBest vs. averagePerformance indicators

Qualifications-Confidence, proactive, go-getter, self-starter-Willing to ask questions and learn from that-Organization-MSFT suite-Minimum 9 months of tenure available  Years of experience required3-5 years of experience  Degrees or certifications required experience over education  Disqualifiers-Too many short term assignments-Not too senior, more junior level

Administrative Assistant 2 – 104832

Description – Ensure Alignment to Selected Title

• Support of two senior leaders with fast-paced, complex calendar management, including proactive scheduling, detailed coordination and preparation, prioritization, and appropriate time allocation• Provide team support for about 100 FTEs, including inventory management, morale events, new hire onboarding, and offboarding• Procurement of goods and services including hardware, software, and office supplies’• Expense and budget report processing for the team ensuring compliance with MS standards and requirements• Coordinating travel details and expense submissions for managers• Partner with business support staff across the organization to ensure consistent experiences

candidate Requirements

Years of experience required degrees or certifications requiredDisqualifiersBest vs. average performance indicators

Qualifications Knowledge of internal Microsoft applications is plus Demonstrate a positive “can-do” attitude Be process-driven, organized and detail-oriented Ability to prioritize work and complete projects on time, demonstrate drive and initiative, maintain the confidentiality of information Ability to pay close attention to detail and ability to monitor complex plans and schedules and react with appropriate urgency to situations and events that require quick response or turn around Comfortable operating within ambiguity and changing direction rapidly to accommodate a fluctuating work environment MSFT office experienceCalendaringPrevious admin experience

Job Role

Typical task breakdown and rhythmInteraction level with team chance for flex hours or remote chance for extension later

Typical task breakdown and rhythm • Support of two senior leaders with fast-paced, complex calendar management, including proactive scheduling, detailed coordination and preparation, prioritization, and appropriate time allocation • Provide team support for about 100 FTEs, including inventory management, morale events, new hire onboarding, and offboarding • Procurement of goods and services including hardware, software, and office supplies • Expense and budget report processing for the team ensuring compliance with MS standards and requirements • Coordinating travel details and expense submissions for managers • Partner with business support staff across the organization to ensure consistent experiences interaction level with the team-high level of interaction change for flex hours or remote until Covid Chance for extension later

Administrative assistant 2 – 104613

Job Description : 

Performs a variety of complex administrative functions for all levels of management including external business partners. Manages schedule(s), coordinates travel arrangements, and processes business expenses. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support. Serves as the department/group contact. Completes special projects as assigned.

Administrative Assistant 2 for the Azure Hardware Architecture (AHA) Program Management team

• Administrative assistance to a General Manager and a team of 27
• Assist with group support for another AHA team
• Manager calendar backup for team executive assistants when they are on PTO

• Qualifications
  • 3-5 years in an administrative role
  • Strong planning and organizational skills
  • Ability to prioritize work
  • Attention to detail
  • Ability to work through ambiguity.
  • Develops and maintains good working relationships with others
  • Behaves according to high ethical business principles and values
  • Pursues work with energy, drive, and a strong accomplishment orientation
  • Maintains confidentiality.
  • Experience with Outlook email and calendar

• Years of experience required

       3-5 years of experience

Administrative assistant 2

• Location: Redmond, WA

• Estimated start date: ASAP

• Daily schedule and OT estimate: M-F 8-5, but there may be some flexibility at a later time

Job Discription:

Performs a variety of complex administrative functions for all levels of management including external business partners. Manages schedule(s), coordinates travel arrangements and processes business expenses.  Coordinates meetings and events, department financial operations, personnel operations, and facility operations.  Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships.  Provides general office support.  Serves as the department/group contact.  Completes special projects as assigned.

Typical Day in the Role:

• Typical task breakdown and rhythm
• Interaction level with team
• Chance for flex hours or remote
• Chance for extension later –
• Typical task breakdown and rhythm- Support two GPM calendars, they have a few teams they’re covering. This person will support exec meeting requests for the two GPMS.  This person will also help with team support with sponsor (ordering, managing budget for teams, coordinating events when we go back to campus, coordinating space).
• Interaction level with team- Highly interactive and collaborative
• Start Date- ASAP
• End Date- 6/30/22
• Access Requirements- 18 months required
• Schedule- M-F 8-5, but there may be some flexibility at a later time.
• Chance for extension later – Yes

Compelling Story & Candidate Value Proposition:

• Competitive market comparison
• What makes this role interesting
• Unique selling points
• Value added or experience gained
• The manager for OXO really cares about everyone on the team. He is very supportive and encouraging, and the executives on this team are the same, they lead by example and are very kind and supportive. Our team has a great culture and leadership dynamic. On the fun side – our team is engaged so much across Office and all the apps, and we are working on new apps that will be shipping soon so it’s very exciting to be a part of the new product process. Exposure to all of Office is an awesome way to gain experience, this person will be very supported because the team of admins work very closely and we are all very outgoing / low drama, super helpful and there is always a place to ask questions. Strong support system, and ability to grow and learn! Huge networking opportunity!

Candidate Requirements:

• Years of experience required
• Degrees or certifications required
• Disqualifiers
• Best vs. average
• Performance indicators

• Years of experience required-

-3+ Years of administrative assistant experience (high-level coordination and communication)

– Calendaring Experience

• Degrees or certifications required- High School Graduate
• Best vs. average-

-Some previous Microsoft experience

-Aspect of motivation and passion for this type of work

• Performance indicators- Sponsor will work closely with this person so there will be open feedback